Festival Management
Planning, production and on-site management for youth, culture and art festivals, digital art festivals and municipal events.
Organisation for Festivals and Open Air Events
Festivals welcome large numbers of visitors over several days and bring together a stage programme, exhibition areas and family activities. We manage the whole process, from the site plan and stage programme to exhibition areas and on-site operations.
Istanbul Youth Festival, Digital Art Fest Istanbul (IDAF) and Arnavutköy Municipality's Ramadan events are among our festival and municipal projects.
What We Provide for Festivals
Site Plan
Festival site layout and visitor flow.
Stage Programme
Stage programme, artist and performance coordination.
Exhibitions and Installations
Exhibition areas and digital art installations.
Workshops
Workshops for children and adults, shows and family activities.
Identity and Promotion
Festival identity, promotional visuals and wayfinding.
On Site Operations
Permits, build, crew planning and teardown.
Plan the Whole Site Around the Programme
A festival may bring together live performances, brand activities, workshops and hospitality. Those elements share the same space and resources: a sound check affects another activity, deliveries cross working areas, and the audience moves as the programme changes. We consider these relationships when developing the layout and schedule.
The brief establishes the type of festival, expected attendance, programme and opening hours. We then define the stage and technical needs, guest-facing areas and supplier work. A company or customer festival can use the same planning discipline while giving its audience a more informal setting for meeting, participating and spending time together.
Location requirements and specialist services are reviewed with the venue, organisers and appointed providers. The proposal makes responsibilities clear, including the decisions and professional assessments needed before the site opens.
Six Parts of Festival Delivery
Programme and Stage Schedule
We connect performances, presentations and audience activities in a working timetable. Setup, sound checks and changeovers receive their own time. Artist and presenter requirements are gathered from the appointed contacts so the technical team can assess what each part of the programme needs.
Site Layout and Audience Areas
Entrances, stages, activity zones and places to sit are considered together. The layout also allows for working access and service needs. Crowd arrangements, accessibility and any specialist site requirements are reviewed with the appropriate providers and authorities for the chosen location.
Stage and Technical Production
Sound, lighting, screens and staging are specified around the programme and audience areas. The scope identifies equipment, operators and installation needs. Outdoor conditions and contingency arrangements are assessed with the technical specialists, with decision responsibilities established before the festival begins.
Sponsor and Brand Activities
Sponsor spaces need to fit the festival without interrupting movement or neighbouring sessions. We prepare the agreed display, graphics and activation requirements around each approved brief. Setup access, power, staffing and operating times are included so these areas can function alongside the main programme.
Suppliers and Site Operations
The delivery schedule connects installation teams, equipment suppliers and guest services. We define contact points, work areas and the sequence of arrivals. Staffing, cleaning, hospitality and specialist services are included according to the agreed scope, with the responsible provider identified for each task.
Live Management and Site Handback
The operating plan gives teams the programme, reporting route and agreed response arrangements. Changes are communicated to the people affected across the site. After the event, dismantling, collections and venue handback follow a planned sequence, with retained materials and project records identified before the site is cleared.
Festival and Municipal Event Projects
Digital Art Fest Istanbul
IDAF 2025
Digital Art Fest Istanbul
IDAF 2024
Arnavutköy Municipality
Ramadan Events 2026
Beyoğlu Youth Festival
Contact
Send us the details of your event by email or call us.